Overview
Sites with end dates in the past are automatically marked as inactive and hidden from day-to-day operations while preserving all historical data.
Key Concepts
Inactive Sites: Sites with end dates in the past
Active Sites: Sites without end dates or with future end dates
"(Inactive)" Labels: Visual indicators throughout the system
Archived Sites Toggle: Interface control to view inactive sites
Setting Site End Dates
Basic Process
1. Go to Sites Module → Select site → Site Details
2. Enter Start Date and End Date
3. Confirm through the double confirmation dialogue
4. The Site automatically becomes inactive when the end date passes
Key Rules
End dates can only be set to today or future dates
Double confirmation required to prevent accidental closure
Site contacts receive automatic email notifications
Sites become inactive immediately when end date passes
System Behaviour
What Gets Hidden
Inactive sites are automatically hidden from:
New form creation
Supplier assignments
Worker registration
Live Access mobile app
Standard report filters
Most operational dropdowns
What Remains Accessible
All historical data stays available with "(Inactive)" labels:
Training records
Inspection reports
Documents and files
Risk assessments
Equipment assignments
Viewing Inactive Sites
Use the Archived Sites Toggle in the Sites Module:
Toggle OFF: Shows only active sites (default)
Toggle ON: Shows inactive sites with "(Inactive)" labels
Related Guides
Sites Navigation Guide - How to navigate between active and inactive sites
Support
Contact your system administrator for:
Reactivating closed sites
Technical issues with inactive site behaviour
Questions about site closure notifications