Summary:
If you have a Safety Management System (SMS), you can choose to upload it instead of entering each response in the form.
Before You Submit
This guide outlines what your submission must demonstrate for each category. Ensure your response and supporting documents address these requirements.
1. Risk Management Procedure
Your submission must describe:
Hazard identification – How you identify and assess hazards and risks in the workplace
Risk controls – How identified risks are managed and controlled
Periodic reviews – How often risks and hazards are reviewed
Hierarchy of control – How controls are selected (elimination, substitution, engineering, administrative, PPE)
2. Communication and Consultation
Your submission must describe:
Communication methods – How HSE matters are communicated (e.g., toolbox talks, safety committee, pre-start meetings, team meetings, emails, briefings)
Regular engagement – Evidence of ongoing communication, not just ad-hoc
Worker involvement – How workers are consulted on HSE matters (two-way communication)
3. Contractor Management
Your submission must describe:
Suitability assessment – How you determine if subcontractors meet HSE standards before engagement
Documentation review – How you review contractor procedures and safety documentation
Insurance and licences – How you collect and verify subcontractor insurances and licences
Performance history – How you assess contractor safety experience and track record
If you don’t engage contractors then you must specify this in your SMS.
4. Incidents and Corrective Actions
Your submission must describe:
Incident reporting – Your process for reporting incidents
Regulatory notification – How notifiable incidents are reported to government bodies
Investigation process – How incidents are investigated
Corrective actions – How corrective actions are identified and implemented
5. Worker Training and Competency
Your submission must describe:
Company induction – Your induction process for new workers
On-the-job training – How workplace training is delivered
Training needs analysis – How you identify what training is required
Competency verification – How you confirm workers can perform tasks safely
High Risk Work licences – How HRW tickets and licences are verified and managed
6. Psychosocial Management
Your submission must describe:
Hazard identification – How psychosocial hazards are identified (e.g., stress, bullying, harassment, workload, poor support)
Risk assessment – How psychosocial risks are assessed
Control measures – What controls are in place to manage psychosocial risks
Support resources – What support is available for workers (e.g., EAP, counselling, reporting mechanisms)