If you need to compress multiple files together or reduce the size of a document use this guide.

Compressing Files

1. Copy the documents you want to compress and put them into one folder or onto your desktop.

2. Select all the documents (hold down the shift key and click each document), right click and select the ‘Add to archive…’ button.

Note: Depending on your operating system you may be able to right click and select ‘Zip’ or ‘Compress Items’

Note: If you don’t have a program to compress the files and the feature is not available, you can download one here.

3. The following window will then open.

a) You can select the destination where the compressed files will be saved by clicking on the ‘Browse’ button. (1)
​b) Choose the file format. (2)
​c) Select the compression method. (3)
​d) Finish the compression process by clicking the ‘OK’ button. (4)

Reduce File Size

4. Use Acrobat Adobe to reduce the PDF’s size. Open the file using Acrobat Adobe then click File, Save as Other and Reduce Size PDF.

Note: You may have to reduce it a few times if the file size is really big.

Note: If you don’t have it installed on your computer, you can get a free trial from here.