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Email Alerts For Staff

Support avatar
Written by Support
Updated over a year ago

Contractor Module

EMAIL ALERT TYPE

WHO IS GETTING THE EMAIL ALERT

EXAMPLE / EMAIL CONTENTS

Safety Stats Manager reminder

Staff Manager

Please login to Comply Flow to review the Safety Stats of your team. Once you have logged in you will see a green alert titled "Safety Statistics Reminder", you can click this alert to proceed

Staff Invitation

Staff Invitee

You have been invited to join <Organisation> as a staff member on ComplyFlow.

Alert for Staff invitee accepting the invitation

Staff Inviter

<Staff> has accepted your invitation and is now a staff member.

Alert for Contractor accepting the invitation

Staff Inviter

<Primary Admin> has accepted your invitation and is now a contractor to your organisation.

Transfer document approval

Staff the document was transferred to

<Staff> has transferred this document _____ to you to be approved.

List of Contractors for Approval

Staff

Email containing a table of Contractors with Approvals Pending in the Project

Outstanding Dashboard Alerts for action

Staff

Please login and action the following items on your dashboard: (dashboard tables: Overview/ Dashboard, Person, Plant, Manager Admin, Equipment)

Approved Doc

Staff

Your file <file name> for (Staff:<Staff name> Document Category:<Document Category>) has been approved.

Rejected Doc

Staff

Your file <file name> for (Staff:<Staff name> Document Category:<Document Category>) has been rejected.

Expired Document

Staff

The <Document Category> you uploaded for <Organisation> has expired. Please login to your account and upload another one.

Online Training Expiring in 14 days

Staff

The online training course <Online Test> completed by <Staff> for <Organisation> will expired in 14 days, the request is back on <Staff>'s dashboard.

Online Training Expiring in 1 day

Staff

The online training course <Online Test> you've completed for <Organisation> will expire in 1 day, the request is back on your dashboard.

Expired Online Test

Staff

The online training course <Online Test> you've completed for <Organisation> has expired, the request is back on your dashboard.

Expiring People Documents of Employee or Staff assigned to the Project

Creator (Staff)

Hi <Staff> Here is a List of People documents expiring in the next 30 days on <Project>. <People Documents table>

Plant email alerts

EMAIL ALERT TYPE

WHO IS GETTING THE EMAIL ALERT

EXAMPLE / EMAIL CONTENTS

Expiring Plant Doc

Staff Approver

Here is the list of Inspections and Document Categories for all Plant on <Project>.

Transferred Plant Doc for Approval

Staff Approver

<Staff> has transferred this document (<Document Category>) for Plant: <Plant Type> (ID: <ID>, Unit ID: <ID>) to you to be approved. Comment:

Equipment email alerts

EMAIL ALERT TYPE

WHO IS GETTING THE EMAIL ALERT

EXAMPLE / EMAIL CONTENTS

Expiring Calibration

Staff

Here is the list of Calibrations and Document Categories for all Equipment on <Project>, that will expire in the next two months.

Audit Module

EMAIL ALERT TYPE

WHO IS GETTING THE EMAIL ALERT

EXAMPLE / EMAIL CONTENTS

List of outstanding Corrective Actions

Staff

Here is a list of all Corrective Actions from your dashboard on <Organisation>, Click here to access the page for more details. (Corrective actions list)

Inspection Items assignment alert

Person Responsible\Staff

An inspection <Inspection ID> was recently carried out by <Staff>, on <Date>. The following actions have been assigned to you… <Inspection Item table>

Plant Inspection Item assignment

Person Responsible\Staff

An inspection (<Inspection ID>) was recently carried out by <Staff>, at Plant ID: <ID> - Plant Type: <Plant Type> - Contractor: <Company> - Plant Sticker ID: <ID> - Rego Number: <Rego No.> on <Date>. The following actions have been assigned to you. You can correct these actions on the Comply Flow Inspection App. ... (Inspection Items table)

Standalone assignment

Person Responsible\Staff

A Standalone action was recently carried out by <Staff>, on <Date>. The following action has been assigned to you, please log into Comply Flow for more details. (Standalone Item table)

Incident Module

EMAIL ALERT TYPE

WHO IS GETTING THE EMAIL ALERT

EXAMPLE / EMAIL CONTENTS

Incident Initial Notification

Staff from Notification Group

This incident has been classified as: <Tags> <incident details>

Expired Corrective Action

Staff Assigned

Corrective Action: <Corrective Action> Due Date: <Date> Incident Id: <ID>

Notice of Corrective Action assignment

Staff Assigned

You are assigned a Corrective Action Incident: <Incident> Corrective Action: <Corrective Action> Due Date: <Date>

Notification of action added

Staff Assigned

An Action has been added to a Corrective Action Site: <Site> Incident: <Short Description> Corrective Action: <Corrective Action>

Permit Module

EMAIL ALERT TYPE

WHO IS GETTING THE EMAIL ALERT

EXAMPLE / EMAIL CONTENTS

Submitted Permit for Review

Permit Holder, Reviewer\Staff

Permit <ID> <Description> submitted by <Staff>. For more details, please CLICK HERE.

Approved Permit

Everyone who touched the Permit\Staff

The application submitted on <Date> for has been approved by <Approver>. You can now issue and print the permit here…

Issued Permit

Everyone who touched the Permit\Staff

The application submitted on <Date> for has been issued by <Name> . You can now print the permit here.

Permit set on Hold, Contractor is non-compliant

Everyone who touched the Permit\Staff

Permit <ID> <Description> has been set On HOLD on <Date> by <Staff Reviewer> Comment: <Comment>

Expired Permit

Everyone who touched the Permit\Staff

Permit <ID> <Description> has now Expired. Permit Type: <Permit Type> Site/Project: <Project> Location/Chainage: <Location> Permit Holder(s): <Permit Holder> Company: <Company>

Notice for Additional Request

Everyone who touched the Permit\Staff

Request for <ID> <Description> from <Requester>: <Comment>

Permit Started in Live Access

Everyone who touched the Permit\Staff

Permit <ID> <Description> has been started on <Date Time>. Location: Contractor: <Company> Person: <Signed in user>. For more details, please CLICK HERE to login.

Work has finished

Everyone who touched the Permit\Staff

Permit <ID> <Description> Site: <Project> Location/Chainage: <Location> Contractor: <Company> Works completed by: <User> Date/Time: <Date Time>

Extension Request

Everyone who touched the Permit\Staff

<User> added an extend request for permit <ID> by <no. of days>. Comment: <comment>

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