Contractor Module
EMAIL ALERT TYPE | WHO IS GETTING THE EMAIL ALERT | EXAMPLE / EMAIL CONTENTS |
Safety Stats Manager reminder | Staff Manager | Please login to Comply Flow to review the Safety Stats of your team. Once you have logged in you will see a green alert titled "Safety Statistics Reminder", you can click this alert to proceed |
Staff Invitation | Staff Invitee | You have been invited to join <Organisation> as a staff member on ComplyFlow. |
Alert for Staff invitee accepting the invitation | Staff Inviter | <Staff> has accepted your invitation and is now a staff member. |
Alert for Contractor accepting the invitation | Staff Inviter | <Primary Admin> has accepted your invitation and is now a contractor to your organisation. |
Transfer document approval | Staff the document was transferred to | <Staff> has transferred this document _____ to you to be approved. |
List of Contractors for Approval | Staff | Email containing a table of Contractors with Approvals Pending in the Project |
Outstanding Dashboard Alerts for action | Staff | Please login and action the following items on your dashboard: (dashboard tables: Overview/ Dashboard, Person, Plant, Manager Admin, Equipment) |
Approved Doc | Staff | Your file <file name> for (Staff:<Staff name> Document Category:<Document Category>) has been approved. |
Rejected Doc | Staff | Your file <file name> for (Staff:<Staff name> Document Category:<Document Category>) has been rejected. |
Expired Document | Staff | The <Document Category> you uploaded for <Organisation> has expired. Please login to your account and upload another one. |
Online Training Expiring in 14 days | Staff | The online training course <Online Test> completed by <Staff> for <Organisation> will expired in 14 days, the request is back on <Staff>'s dashboard. |
Online Training Expiring in 1 day | Staff | The online training course <Online Test> you've completed for <Organisation> will expire in 1 day, the request is back on your dashboard. |
Expired Online Test | Staff | The online training course <Online Test> you've completed for <Organisation> has expired, the request is back on your dashboard. |
Expiring People Documents of Employee or Staff assigned to the Project | Creator (Staff) | Hi <Staff> Here is a List of People documents expiring in the next 30 days on <Project>. <People Documents table> |
Plant email alerts
EMAIL ALERT TYPE | WHO IS GETTING THE EMAIL ALERT | EXAMPLE / EMAIL CONTENTS |
Expiring Plant Doc | Staff Approver | Here is the list of Inspections and Document Categories for all Plant on <Project>. |
Transferred Plant Doc for Approval | Staff Approver | <Staff> has transferred this document (<Document Category>) for Plant: <Plant Type> (ID: <ID>, Unit ID: <ID>) to you to be approved. Comment: |
Equipment email alerts
EMAIL ALERT TYPE | WHO IS GETTING THE EMAIL ALERT | EXAMPLE / EMAIL CONTENTS |
Expiring Calibration | Staff | Here is the list of Calibrations and Document Categories for all Equipment on <Project>, that will expire in the next two months. |
Audit Module
EMAIL ALERT TYPE | WHO IS GETTING THE EMAIL ALERT | EXAMPLE / EMAIL CONTENTS |
List of outstanding Corrective Actions | Staff | Here is a list of all Corrective Actions from your dashboard on <Organisation>, Click here to access the page for more details. (Corrective actions list) |
Inspection Items assignment alert | Person Responsible\Staff | An inspection <Inspection ID> was recently carried out by <Staff>, on <Date>. The following actions have been assigned to you… <Inspection Item table> |
Plant Inspection Item assignment | Person Responsible\Staff | An inspection (<Inspection ID>) was recently carried out by <Staff>, at Plant ID: <ID> - Plant Type: <Plant Type> - Contractor: <Company> - Plant Sticker ID: <ID> - Rego Number: <Rego No.> on <Date>. The following actions have been assigned to you. You can correct these actions on the Comply Flow Inspection App. ... (Inspection Items table) |
Standalone assignment | Person Responsible\Staff | A Standalone action was recently carried out by <Staff>, on <Date>. The following action has been assigned to you, please log into Comply Flow for more details. (Standalone Item table) |
Incident Module
EMAIL ALERT TYPE | WHO IS GETTING THE EMAIL ALERT | EXAMPLE / EMAIL CONTENTS |
Incident Initial Notification | Staff from Notification Group | This incident has been classified as: <Tags> <incident details> |
Expired Corrective Action | Staff Assigned | Corrective Action: <Corrective Action> Due Date: <Date> Incident Id: <ID> |
Notice of Corrective Action assignment | Staff Assigned | You are assigned a Corrective Action Incident: <Incident> Corrective Action: <Corrective Action> Due Date: <Date> |
Notification of action added | Staff Assigned | An Action has been added to a Corrective Action Site: <Site> Incident: <Short Description> Corrective Action: <Corrective Action> |
Permit Module
EMAIL ALERT TYPE | WHO IS GETTING THE EMAIL ALERT | EXAMPLE / EMAIL CONTENTS |
Submitted Permit for Review | Permit Holder, Reviewer\Staff | Permit <ID> <Description> submitted by <Staff>. For more details, please CLICK HERE. |
Approved Permit | Everyone who touched the Permit\Staff | The application submitted on <Date> for has been approved by <Approver>. You can now issue and print the permit here… |
Issued Permit | Everyone who touched the Permit\Staff | The application submitted on <Date> for has been issued by <Name> . You can now print the permit here. |
Permit set on Hold, Contractor is non-compliant | Everyone who touched the Permit\Staff | Permit <ID> <Description> has been set On HOLD on <Date> by <Staff Reviewer> Comment: <Comment> |
Expired Permit | Everyone who touched the Permit\Staff | Permit <ID> <Description> has now Expired. Permit Type: <Permit Type> Site/Project: <Project> Location/Chainage: <Location> Permit Holder(s): <Permit Holder> Company: <Company> |
Notice for Additional Request | Everyone who touched the Permit\Staff | Request for <ID> <Description> from <Requester>: <Comment> |
Permit Started in Live Access | Everyone who touched the Permit\Staff | Permit <ID> <Description> has been started on <Date Time>. Location: Contractor: <Company> Person: <Signed in user>. For more details, please CLICK HERE to login. |
Work has finished | Everyone who touched the Permit\Staff | Permit <ID> <Description> Site: <Project> Location/Chainage: <Location> Contractor: <Company> Works completed by: <User> Date/Time: <Date Time> |
Extension Request | Everyone who touched the Permit\Staff | <User> added an extend request for permit <ID> by <no. of days>. Comment: <comment> |